Org. Setting and Reporting
The position is located in the Justice Section (JS) - Global Maritime Crime Programme (GMCP), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The Administrative and Programme Officer reports to the Programme Management Officer and the Senior Programme Officer of the Global Maritime Crime Programme (GMCP) and will operate under the broad authority of the Chief of Justice Section (JS)/DO, Vienna.
For more information on UNODC, please visit our website: www.unodc.org
Within assigned authority, the Administrative and Programme Officer will be responsible for the following duties:
•Develop and review programme proposals to adhere to UNODC and EU requirements in close liaison with UNODC Brussels office and relevant HQ units.
•Coordinate the management of the EU-funded Global Maritime Crime Programme project document (GLOW63).
•Coordinate and monitor the implementation of programme activities according to approved project document/revisions, valid Contribution Agreements with the European Union (EU) and other donor funding agreements, UN policies and financial rules and regulations, and costed work plans; identify bottlenecks and take/propose corrective action in consultation with senior management.
•Manage the general programme administration and advise the Programme Manager/s on issues affecting programme implementation.
•Support EU verification missions and programme evaluations.
•Review, analyse and assist in the finalization of cost estimates and budget proposals and work plans related to the programme and programme development.
•Support the Programme Management Officer in the elaboration of project budget; and support the implementation of procedures and systems for implementing the appropriate financial control on programme implementation.
•Monitor programme expenditures, status of implementation, utilization of funds and ensure compliance with UN financial rules and regulations; initiate project and/or budget revisions as required.
•Together with relevant technical experts, and in consultation with the relevant procuring entities, identify procurement needs (goods and services) and support the full procurement cycle.
•Support the Senior Programme Officer of the Global Maritime Crime Programme in actions related to the administration of the programme human resource activities, e.g. recruitment, performance appraisal, separation of staff members and training, ensuring consistency in the application of UN rules and procedures.
•Contribute to the preparation and submission of substantive and financial reports (monthly financial and quarterly narrative ProFi reports, semi-annual and annual project progress reports, annual report to EU).
•Supervise support staff as required.
•Perform any other work-related duties as required/assigned.