Chief Payroll and Disbursement Unit (Chief Finance Officer), P3, Addis Ababa

  • UNECA - Economic Commission for Africa 
  • Addis Ababa, Ethiopia
  • May 20, 2020
Mid-level UNECA - Economic Commission for Africa

Job Description

Org. Setting and Reporting

ECA’s mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 Agenda and Agenda 2063.

The mission will be guided by ECA’s five new strategic directions which are:

Advancing ECA’s position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent’s problems and take local solution to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa’s position at the global level and developing regional responses as a contribution to global governance issues.

This position is located in the Finance and Budget Section, Division of Administration, United Nations Economic Commission for Africa (UNECA) in Addis Ababa, Ethiopia. The incumbent will report to the Chief of Finance and Budget Section. Under the supervision of the Chief of Finance and Budget Section, the Chief of the Payroll and Disbursement Unit will be responsible for the following duties:

Responsibilities

Payroll

•Manages, administers and approves ECA payroll by managing the administration of salaries, and reviewing the results to ensure accuracy, completeness and reason-ability;

•Manages insurance premiums, approves salary advances, rental advances and separation entitlements;

•Reviews and approves yearly pension participant reconciliation exception reports;

•Reviews and approves separation notifications upon the expiration of staff contracts;

•Liaises with Human Resources on a continuous basis to ensure that staff members records are complete and correct;

•Provides advice and guidance concerning the United Nations Financial Rules and Regulations, Accounting Instructions, Staffing Rules and Regulations and related administrative policies and practices;

•Coordinates and supervises the processing of payroll, vendor and travel claims, and other payments;

•Defines requirements and works with systems units with respect to production of relevant financial reports;

•Serves as local process experts in Umoja for payroll and staff benefit related modules and its troubleshooting.


Disbursement

•Manages, administers and approves daily subsistence allowance (DSA) payments to participants directly or through the use of conference payment master;

•Process accurately payment to travel agencies after reviewing the related travel authorizations;

•Verifies the correctness of DSA requested; approves the related expense reports;

•Approves/confirms proposed obligations or expenditure for services, facilities supply and equipment expenses, as well as those pertaining to personnel, are in accordance with the Financial Rules and Regulations, Staffing Rules and Regulation of the UN, relevant appropriations and staffing tables and corresponding approved allotments;

•Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained;

•Manages and improves the procedures and controls in relation to the timely processing of payment and settlement related to expense reports;

•Manages and improves the procedures and controls in relation to the timely processing of payment and settlement related Individual contradictors/Consultant payment;

•Manages and improves the procedures and controls in relation to the timely processing of vendor payment, advance payment, transfer of funds to UN agencies;

•Manages and improves the operation of vendor and travel claims ensuring timely and error free processing of claims and approves related AP documents in Umoja;

•Reviews request for settlement of invoices, special service agreements, individual contractor’s fees and approves related payment;

•Monitors, analyses, and manages open items related to AP; monitors and reports status of open items to supervisor;

•Regularly runs MRRL Batch for CIC payments;

•Serves as Local Process Expert in Umoja Financial report, travel module and other payment modules including troubleshooting;

•Assist all clients in the processing of expense reports and other payments;

•Keeps abreast of and provides guidance on the United Nations related Umoja functionalities.


General

•Participates in administrative and staff management; organizes and distributes work assignments amongst staff; prepares job descriptions; identifies staff development needs and encourages staff participation in development and learning activities; serves and participates as focal person in AP and Payroll related global network through regular VC and other modes of networking;

•Monitors and evaluates staff performance and provides objective performance appraisal reports;

•Participates in staff selection and staffing arrangements; participates in meetings representing the Section/Team; responds to audit and other queries as appropriate;

•Participates in the AP-related BI reports development and its fine-tuning;

•Organizes team meetings to exchange information, updates staff and agrees on what needs to be done with regard to areas for improvement and celebrates achievements; works closely with the Global Netting team to clear longstanding receivables and other open items;

•Participates in Ad hoc assignments - represents management in the UN Inter-Agency Standing Committee on DSA Survey as coordinator and other staff benefit related surveys;

•Responds to internal/external audit observations and implement successfully audit recommendation;

•Provides appropriate and relevant information needed to respond to audit findings;

•Performs other related duties as required.

Organization type

UN jobs